SeatScout

Microsoft 365 License Savings Report
Northwind Trading Co. · 2026-06-26 17:18 UTC
Estimated recoverable spend
$13,056 / year
$1,088 per month · read-only audit · nothing left your tenant
1 purchased SKU(s) have no price set and are excluded from the totals above: Power BI Pro. Add their prices in config\PriceTable.csv to capture the full figure.
5
License SKUs
5
Disabled but licensed
16
Inactive / never used
15
Unassigned seats

Where the money is

Unassigned seats
$286/mo
Disabled + licensed
$258/mo
Never signed in
$134/mo
Inactive users
$410/mo

Unassigned purchased seats

Seats you pay for that are not assigned to anyone. The cleanest, fastest win.

LicensePart #PurchasedAssignedUnassignedUnit/moWaste/mo
Microsoft 365 Business StandardO365_BUSINESS_PREMIUM20182$14$28
Power BI ProPOWER_BI_PRO30228not set-
Microsoft 365 Business PremiumSPB25250$22-
Microsoft 365 E3SPE_E340382$39$78
Microsoft 365 E5SPE_E550473$60$180

Disabled accounts still holding licenses (5)

NameUPNLicensesCost/mo
Disabled User0disabled.user0@northwind.comMicrosoft 365 E560
Disabled User1disabled.user1@northwind.comMicrosoft 365 E560
Disabled User2disabled.user2@northwind.comMicrosoft 365 E560
Disabled User3disabled.user3@northwind.comMicrosoft 365 E339
Disabled User4disabled.user4@northwind.comMicrosoft 365 E339

Never signed in (6)

NameUPNLicensesCost/mo
NeverLoggedIn0neverloggedin0@northwind.comMicrosoft 365 Business Standard14
NeverLoggedIn1neverloggedin1@northwind.comMicrosoft 365 E339
NeverLoggedIn2neverloggedin2@northwind.comMicrosoft 365 E339
NeverLoggedIn3neverloggedin3@northwind.comMicrosoft 365 Business Standard14
NeverLoggedIn4neverloggedin4@northwind.comMicrosoft 365 Business Standard14
NeverLoggedIn5neverloggedin5@northwind.comMicrosoft 365 Business Standard14

Inactive > 30 days (10)

NameUPNLicensesLast sign-inCost/mo
Inactive0inactive0@northwind.comMicrosoft 365 E52025-12-1260
Inactive1inactive1@northwind.comMicrosoft 365 E52026-04-1360
Inactive2inactive2@northwind.comMicrosoft 365 Business Premium2026-04-1122
Inactive3inactive3@northwind.comMicrosoft 365 Business Premium2025-12-0322
Inactive4inactive4@northwind.comMicrosoft 365 E52026-04-1760
Inactive5inactive5@northwind.comMicrosoft 365 Business Premium2025-09-1022
Inactive6inactive6@northwind.comMicrosoft 365 Business Premium2026-02-2122
Inactive7inactive7@northwind.comMicrosoft 365 E52026-04-0160
Inactive8inactive8@northwind.comMicrosoft 365 E52026-04-0760
Inactive9inactive9@northwind.comMicrosoft 365 Business Premium2026-04-0822

Advisory: overlapping base plans (3)

Users with more than one productivity plan (e.g. E3 + E5). Review for consolidation. Not included in the headline total.

NameUPNOverlapping plansCost/mo
Overlap0overlap0@northwind.comMicrosoft 365 E3 + Microsoft 365 E599
Overlap1overlap1@northwind.comMicrosoft 365 E3 + Microsoft 365 E599
Overlap2overlap2@northwind.comMicrosoft 365 E3 + Microsoft 365 E599

Advisory: downgrade candidates (30)

E5 users to review for an E3 fit. Validate feature usage (security, analytics, Power BI, voice) before downgrading. Not included in the headline total.

NameUPNFromToSaving/mo
Uma Active0uma.active0@northwind.comMicrosoft 365 E5Microsoft 365 E321
Xan Active2xan.active2@northwind.comMicrosoft 365 E5Microsoft 365 E321
Rui Active3rui.active3@northwind.comMicrosoft 365 E5Microsoft 365 E321
Ben Active4ben.active4@northwind.comMicrosoft 365 E5Microsoft 365 E321
Hugo Active5hugo.active5@northwind.comMicrosoft 365 E5Microsoft 365 E321
Kai Active10kai.active10@northwind.comMicrosoft 365 E5Microsoft 365 E321
Ivy Active12ivy.active12@northwind.comMicrosoft 365 E5Microsoft 365 E321
Wes Active15wes.active15@northwind.comMicrosoft 365 E5Microsoft 365 E321
Wes Active20wes.active20@northwind.comMicrosoft 365 E5Microsoft 365 E321
Yas Active24yas.active24@northwind.comMicrosoft 365 E5Microsoft 365 E321
Pia Active32pia.active32@northwind.comMicrosoft 365 E5Microsoft 365 E321
Tia Active34tia.active34@northwind.comMicrosoft 365 E5Microsoft 365 E321
Rui Active36rui.active36@northwind.comMicrosoft 365 E5Microsoft 365 E321
Omar Active39omar.active39@northwind.comMicrosoft 365 E5Microsoft 365 E321
Quin Active44quin.active44@northwind.comMicrosoft 365 E5Microsoft 365 E321
Pia Active45pia.active45@northwind.comMicrosoft 365 E5Microsoft 365 E321
Hugo Active47hugo.active47@northwind.comMicrosoft 365 E5Microsoft 365 E321
Pia Active48pia.active48@northwind.comMicrosoft 365 E5Microsoft 365 E321
Omar Active54omar.active54@northwind.comMicrosoft 365 E5Microsoft 365 E321
Ada Active57ada.active57@northwind.comMicrosoft 365 E5Microsoft 365 E321
Hugo Active58hugo.active58@northwind.comMicrosoft 365 E5Microsoft 365 E321
Uma Active65uma.active65@northwind.comMicrosoft 365 E5Microsoft 365 E321
Inactive0inactive0@northwind.comMicrosoft 365 E5Microsoft 365 E321
Inactive1inactive1@northwind.comMicrosoft 365 E5Microsoft 365 E321
Inactive4inactive4@northwind.comMicrosoft 365 E5Microsoft 365 E321
Inactive7inactive7@northwind.comMicrosoft 365 E5Microsoft 365 E321
Inactive8inactive8@northwind.comMicrosoft 365 E5Microsoft 365 E321
Overlap0overlap0@northwind.comMicrosoft 365 E5Microsoft 365 E321
Overlap1overlap1@northwind.comMicrosoft 365 E5Microsoft 365 E321
Overlap2overlap2@northwind.comMicrosoft 365 E5Microsoft 365 E321

Remediation checklist

  1. Reclaim unassigned seats at next renewal (or reduce the subscription quantity now).
  2. Remove licenses from disabled accounts - they are blocked but still billed.
  3. Investigate never-signed-in users: offboard leftovers, reassign the rest.
  4. Contact inactive users or their managers before reclaiming.
  5. Review overlap and downgrade candidates with the business owner.
  6. Re-run SeatScout monthly to keep waste from creeping back.